how to apply for extenuating circumstances ucl
Letter or certificate froma doctor or other registered medical professional external totheUniversity. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Oxford foundation year 2023 - The Student Room What qualifies for extenuating circumstances? The Student Disability website has further information there. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. You will usually find this in your Handbook, or ask yourDepartmentalTutor. Advertise a vacancy on our platform today. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. Extenuating Circumstances | UCD Current Students This is synonymous with "mitigating," or "exceptional" circumstances. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. /Tx BMC how to apply for extenuating circumstances ucl We may be able to support you better through, Submit your EC application as soon as possible. I have offers from manchester and UCL. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. HR Advisor | Students Union UCL If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. Work will not be accepted by email. Extenuating circumstances If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Need support during your admission journey? The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. You can only request deferrals 2 weeks in advance of the event. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream Source: Shutterstock This could be: More about syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. If you do not submit the requested evidence, your claim will normally be rejected. EMC There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. All IOE EC requests are considered by the IOE EC panel. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. If you're struggling with situations beyond your control, extenuating circumstances could help. You can make an EC claim through Portico. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. Raise an Extenuating Circumstances claim via the Student Enquiry Centre You should receive a response withinone week of submitting the request for review. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. E.g. how to apply for extenuating circumstances ucl endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Step 2: gather the relevant evidence for your application. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Other universities may prefer to meet with you in person to decide how to move forward. Etymology /Tx BMC You can still submit an EC as long as its before your formal results are published at the exam board. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. review their decision. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. Note that you can only self-certify if you submit your claim before the assignment deadline. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream You must submit your evidence within FOUR WEEKS of submitting your EC. b`bd`a`%iHg`> Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. UCLs Grounds for ECs explain what will normally be considered. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. Make sure that the date you have requested is allowed under the claim type you are submitting. Source: Glenn Cartsens Peters/Unsplash. Applying for an EC STEP 1. how to apply for extenuating circumstances ucl. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. We are committed to providing extensions to these important partners in the application process as well should the need arise. Not submit your assessment at the usual time, but have an opportunity . All Extenuating Circumstances claims must now be submitted on Portico. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. Compiling the relevant documents and information can help speed your application along. Section 2.9: If you miss the deadline for EC claims. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. We live by four promises. For either route, it makes sense to get in touch as soon as possible. All illustrations must be discussed in the text. includes details of all the different support that is available to you. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. At this point it is too late. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. Back-to-back self-certified ECs are not allowed. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. You must submit your late evidence no more than four weeks after submitting your EC application. This may affect the type of mitigation that is available to you. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). Were led by studentsand that means youre in charge. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. You should submit the EC on time and indicate that your evidence will be forthcoming. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. 0 We are improving our three campuses for people to study, work and live. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. You will also be notified of the outcome of your claim via Portico. how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. EMC This will come into effect for 2024 applications (i.e. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. how to apply for extenuating circumstances ucl They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; If the student has a two-week EC extension approved the new deadline will be 22/5/23. Police/crime report (a crime number on its own isnotacceptable). However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. UCL is yours, soshape it. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. . endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream and must cover the full period for which you are requestingmitigation. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. EMC The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. %%EOF This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. Please refer to SHS Faculty for penalties for over-length work. For your application to be approved, youll need to provide evidence of your circumstances. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. The information you need to support you with an extenuating circumstances claim can be found below. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email Extenuating circumstances - The University of Nottingham You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. SeeSection 1.5: Providing Supporting Evidence. What would you like the Union to do? If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. What qualifies for extenuating circumstances? /Tx BMC endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream Short-term illness and other Extenuating Circumstances | Students - UCL We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. SeeSection 2.7: Self-Certification. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. Your EC will only be validated on receipt and evaluation of your evidence. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. /Tx BMC Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream You may wish to start by speaking with your personal tutor. Step 4: wait for approval. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. However, you have the right to appeal your results via theAcademic Appeals Procedure. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. Re-affiliation of RUMS Clubs | Students Union UCL You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. You apply for extenuation via an online form. This year, students will be allowed to self-certify (apply without formal proof) for an EC . endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuation Procedures | University of East London
how to apply for extenuating circumstances ucl